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Event Manager

Event and Venue Resource Management

Unique management of facilities, venues, program types, partners, and markers
Event recording (quick: 4 data points, complex: with over 30 parameters)
One event can use multiple venues
Conflict detection
Daily, monthly, and weekly event calendar, with the option to copy events
Quick recording of recurring events
Assigning tasks linked to an event
Option to upload documents
Preparation of statistical reports based on program types
Central management of transferred workdays and rest days
Option to enter planned vs. actual financial data, feedback option for post-event evaluation
If required, key programs can only be conditionally booked, pending approval from an authorized person (e.g., when a financial manager's approval is needed)

Human Resource Management and Time Optimization

4 additional permissions to use the module's services
Creation of workgroups
Creating employee profiles from NeoBook users by providing employee data
- Recording company/personal leave
- Management of regular, external, and casual employees, with 3-4-24 month work time frames
Option to define task organizer types
Retrieving work time statistics for a customizable period, for all employees
Printing monthly attendance sheets
Retrieving leave statistics for a customizable period, for all employees
Work time and task calendar (weekly schedule) displaying one or more workgroups
- Displaying events affecting the employee
- Displaying event tasks assigned to employees
- Task Organizer (e.g., low, medium, high priority)
Quick scheduling of work time with recurrence: Registered work time, Absence pay, Personal leave, Company leave, Sick leave, Paid holiday, Maternity/Paternity leave, Unpaid leave. A day without an entry is a rest day!
Assigning new tasks (with appropriate permissions)

Tracking Management Tasks

Option to create different meetings, with 4 selectable types, permissions for invitees and topic approvers
Invitees can delegate topics for the meeting, which can be commented on before the meeting. The appropriate person can then approve, return, or reject the topic
When a meeting starts, approved and in-progress topics are arranged into a list
During the meeting, commenting is available, from which printable minutes can be created

Ensuring payments for participants in education and training

For sports and cultural groups, clubs, with an external, embeddable application option that can be integrated into existing websites
Sorting registered members into custom groups (adult, child, beginner, advanced...)
Monthly invoice generation (via szamlazz.hu)
Option to pay fees by credit card (OTP SimplePay) through a personal/parental profile
Various notification options for payments, non-payments, and group changes
Option to set up regular monthly payments (subscription system)
Management of one child-multiple parents, one parent-multiple children scenarios
Easily manageable attendance sheets from mobile devices
Assigning members to multiple groups simultaneously
Keeping parental and internal notes
Active, new, waitlisted, suspended, deleted statuses
Discount management
Assigning groups to venues
Tracking coaches' schedules
Provision for regular automatic and ad-hoc financial item creation
Payment tracking, automatic invoicing, automatic status changes, and automatic email sending
Export option for later data analysis (7 types of xlsx)
Printing attendance sheets

Advertising public camps, application and fee payment with automatic invoicing

Online application option for summer and day camps
Session management (date, capacity, price)
Recording children's data and assigning it to a parent profile
Managing employee and sibling discounts
Option to reassign between sessions
Payment management (credit card payment – OTP SimplePay, on-site card and cash payment handling)
Automatic invoicing via szamlazz.hu
Tracking payment statuses (paid, partially paid, overdue)
Sending notifications (about application, payment deadline, changes)
Managing online and offline (printed) attendance sheets with separate permissions
Export option in Excel format (for statistics, accounting)
Reports and statements for managers (headcount, revenue, discounts)

Automated payment and invoicing; the module allows the public to book appointments online quickly and conveniently.

Online booking for external sports facilities (tennis, squash, artificial turf, etc.)
Simultaneous management of multiple courts and venues
Flexible opening hours and management of discount periods with custom discounts
Credit card payment option (OTP SimplePay) and invoicing via szamlazz.hu
Tracking booking statuses (confirmed, paid, canceled)
Sending reminders and notifications to users via email
Multiple permission levels and connection with the Event Manager module
On-site credit card and cash payment options, with credit management
Administrator interface for reviewing, modifying, and deleting bookings
Export option in Excel format (booking data, revenue)
Creating statistics and reports on court usage

Additional Services

Document Library Module
- Uploadable document library per facility, with a freely creatable folder structure on a web interface
- 1GB of storage is included in the service.
Meter Readings Module
- Managed units: kWh, m³, MJ, GJ, V, A, kW, Nm³. Values can be recorded up to 3 decimal places.
- Separate permission for recording, security checks to prevent incorrect entries
- Graphical representation of recorded history

General Information